Paper files, ledgers and spreadsheets, in one place
Sfolio replaces the exercise book register, the fee ledger and the report card spreadsheet with one system your whole office already knows how to use.
82% collected
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spreadsheets to maintain
Most school offices run on paper, by habit, not by choice
The exercise book register. The fee ledger with a running balance someone has to add up by hand. The report card spreadsheet that only one member of staff really knows how to use, rebuilt every term from last term's copy. None of it is wrong, it is just slow, easy to lose, and hard for anyone but the person who built it to pick up.
The register
Re-written by hand most mornings, hard to search for a pattern across a term.
The fee ledger
A running balance kept in someone's head or a notebook, not visible to anyone else.
The report card template
A spreadsheet one person maintains, rebuilt from last term's copy each time.
One physical copy
At risk from fire, flood, or simply being misplaced, with no second copy anywhere.
Everything a school office needs, nothing it doesn't
Five things schools already do every term, done faster, with fewer mistakes, and without a filing cabinet.
Student records
One place for every pupil's details, class placement and history, searchable in seconds instead of buried in a file.
See how it worksSchool fees
Invoice each term, record payments as they come in, and see exactly who still owes, no more guessing from a paper ledger.
See how it worksStudent & staff attendance
A daily register for every class and every staff member, kept automatically instead of re-written into a book each morning.
See how it worksReport cards, done for you
Marks in, polished PDF report cards out, with grading and comments handled automatically for every class level.
See how it worksPayroll, PAYE & NSSF
Run staff payroll with PAYE and NSSF handled for you, and a payslip every member of staff can see.
See how it worksEvery school, kept private
Sfolio hosts many schools on one platform, but no school can ever see another school's data. That separation is built in, not optional.
See how it worksWhat actually changes, day to day
| Task | Paper & spreadsheets | Sfolio |
|---|---|---|
| Finding a pupil's record | Search a filing cabinet, hope it was filed correctly | Type a name, see the record |
| Fee balances | Flip through a ledger book per pupil | See who owes, per class or per pupil, at a glance |
| Report cards | Retype marks into a spreadsheet template each term | Generate every report card from marks entered once |
| Attendance | A register re-written by hand each morning | Mark once, see the pattern automatically |
| Keeping records safe | One physical copy, at risk from fire, flood or loss | Stored centrally, reachable from any device the school allows |
Built for the people already running your school
Every screen in Sfolio is designed around plain lists and visible buttons, not menus to dig through. If you can use a phone, you can use Sfolio.
See the whole school at a glance: enrolment, fees, attendance and reports, without asking three different people.
Open the dashboard
One screen for enrolment, fee collection and attendance across every class.
Check what needs attention
Outstanding fee balances and attendance gaps surface on their own.
Act or delegate
Hand a task to a bursar or teacher, or act on it directly, same system either way.
Mark attendance and enter results for your own class, and generate report cards without touching a spreadsheet.
Mark the register
A daily register for your class, kept automatically term over term.
Enter marks once
Subject marks go in once, against the grading scale your school already uses.
Generate report cards
Every pupil's report card is built from those marks, not retyped.
Invoice fees, record payments and see who owes what, with the income picture kept up to date automatically.
Invoice the term
Generate fee invoices for a class or the whole school in one step.
Record payments as they land
Cash, mobile money or bank, logged against the right pupil and invoice.
See the balance, live
Who still owes, and how much the school has collected, always current.
Getting started takes days, not a term
No IT department required, we do the setup with you.
We set up your school
Tell us your classes, terms and staff. We configure Sfolio for your school's exact structure.
Your team gets accounts
Director, teacher and bursar logins, each person sees only what their role needs.
Run the term in Sfolio
Enrol students, record fees and attendance, and generate report cards, all from one system.
Your school's data stays your school's
Sfolio hosts many schools on one platform, but the separation between them is enforced in how the system is built, not left to a setting someone could switch off.
Read more about how this worksEvery school is isolated
Student records, fees and reports are scoped to your school alone, enforced at the database level and checked by automated tests on every change, not just hidden in the interface.
Sfolio's own team cannot see your operational data
The platform tier that manages billing and school accounts must never access a school's marks, fee balances or similar records. That is a hard boundary, not a preference someone could toggle.
Staff see only what their role needs
A teacher, bursar or director login reaches a different, deliberately limited set of screens, not the whole system by default.
Common questions
Do we need to be good with computers to use this?
Is our school's data kept separate from other schools?
Can we still record fee payments manually, cash or mobile money?
What does it cost?
Who can see our report cards and fee records?
How long does setup take?
Ready to leave the paper files behind?
Tell us about your school and we'll set your account up ourselves, no technical work required on your end.